The University will reimburse faculty, staff, and students for approved and authorized expenses incurred while on University business and/or related travel when the expense is:
- actual and reasonable;
- necessary in performance of University business;
- supported by a valid proof of expense, such as a cash or other original receipt unless otherwise provided in the Travel and Business Expense Policy; and
- in compliance with all the conditions established in the Travel and Business Expense Policy.
Employees may not use University funds to entertain fellow employees at lunches, holiday parties, or similar activities and these meals will not be reimbursed unless exception approval is secured in advance.
All airline, hotel, and car rental reservations should be made through a University bid or certified travel agency through the PantherExpress Travel and Expense Management system. In order to seek reimbursement, submit a properly completed Expense Report through the PantherExpress Travel and Expense Management system at the conclusion of the journey for which reimbursement is being sought.
For details on the requirements and procedures for reimbursement of travel and business expenses, consult University Travel, Business Entertainment, Honoraria, and Miscellaneous Reimbursable Expenses FN 28 [PDF] (formerly 05-07-01) or contact Panther Express Travel & Expense Management at 412-624-3578 or visit the Panther Express website.